Privacy Policy

1. Who we are and what this covers

SermonAmplifier is operated to provide sermon amplification, transcription, and study guide generation tools for churches. This policy covers the web application at app.sermonamplifier.ng and its pages on sermonamplifier.ng. Your use of the Service is also governed by our Terms of Service.

The Service is used by churches. For the sermons and material a church puts into its workspace, we process that content on the church's behalf and according to its instructions; the church decides what to upload, who can see it, and when to delete it. For account, billing, and operational usage information, we decide how it is used, as described here.

2. Information we collect

Information you give us

• Account details: your name and email address, and a password (stored by our authentication provider in hashed form, never in plain text). If you sign in with Google, we receive your name and email address from Google.
• Workspace details: your church's name, country, website, preacher names, and custom ministry terminology glossaries.
• Sermon content: the audio and video files you upload, public broadcast links you paste, and sermon details such as title, preacher, date, series, and scripture passage.
• Content the Service creates: transcripts, your edits, theological review suggestions, scripture references, small group study guides, devotionals, and social media kits.
• Connected church social accounts: encrypted access tokens granted when your church links its Facebook Pages, Instagram, YouTube, or X accounts to schedule posts. We never see or store your social account passwords.

Pulpit mentions and congregation information

If a sermon contains personal information, such as a name mentioned from the pulpit, a prayer request, or a voice in the recording, it is part of this content. The church controls that content. If your personal information is in a recording a church has uploaded, please contact the church first; we will assist the church in responding.

Information from public links

When you link a public video or livestream (such as on YouTube), we read its public details (such as title and duration) and audio stream solely to perform the transcription requested by your church. We do not access your private viewing history, subscribers, or personal credentials.

3. How we use information

We use information to:

• provide the Service: transcribe sermons, generate study guides, find scripture references, and maintain your searchable sermon archive;
• create and secure accounts and workspaces, and let admins manage team members;
• process payments, track usage against plan allowances, and apply fair-use limits;
• send service emails, such as sign-in verifications, billing receipts, support replies, and courtesy reminders before 60-day media cleanups;
• understand how the Service is used, fix technical problems, and improve reliability;
• prevent abuse, fraud, and security incidents; and
• meet legal obligations and enforce our Terms.

We do not sell personal information or sermon content, and we do not use your sermon content to advertise to you or anyone else.

4. Automated processing of your sermons

Sermon audio is processed by automated speech recognition to produce transcripts. Transcript excerpts are processed by language models to propose review notes, identify scripture verses, and generate study materials when you ask for them.

No person listens to your sermons. These steps are entirely automated; no person at SermonAmplifier listens to your sermon recordings or reads your transcripts, except when you explicitly ask us to help with a specific sermon, or when needed to investigate abuse or a technical fault.

Your sermons are not used to train anyone's models. Our automated speech and language processing channels are governed by enterprise commercial agreements with zero-retention and non-training terms. They do not use your audio or transcripts to train or benchmark their models. We do not use your sermon content to train models of our own.

Nothing in the Service makes automated decisions about people that produce legal or similarly significant effects.

5. Service providers (subprocessors)

These companies process information on our behalf to run the Service. Each receives only what it needs for its functional task and is bound by data protection obligations:

6. How long we keep information

To maintain sustainable cloud operations and protect your church against runaway storage fees:

• Raw audio and video files (60-Day Policy): Media recordings uploaded to cloud storage are maintained for exactly 60 days from the date of upload.
• Advance reminder notices: Our system dispatches courtesy email reminders to workspace administrators prior to cleanup (typically 7 days in advance), giving you time to download a local copy of master recordings.
• Automatic media cleanup: On the 60th day, the raw audio file is permanently deleted from cloud object storage.
• Permanent transcripts and study guides: Text transcripts, study guides, devotionals, and Sermon Vault search coordinates are never deleted automatically. They remain preserved in your church library indefinitely.
• Ended subscriptions: If a paid subscription ends, your text transcripts and study guides remain readable and downloadable in your account.
• Deleting a sermon: When an admin deletes a sermon, its media, transcript, and generated materials are permanently deleted from active databases.
• Closing an account or workspace: When a church requests workspace closure, its records, transcripts, and member data are deleted within thirty (30) days.

7. Security

We protect information with measures appropriate to its sensitivity, including:

• encryption in transit (HTTPS / TLS) for all connections to the Service and between it and our providers;
• access controls in the database, so each church workspace's data can be read only by its authorized members;
• private file storage, with audio served only through short-lived signed links;
• role-based permissions inside each workspace; and
• restricted access to production systems and API keys.

No system is perfectly secure. If we learn of a security incident affecting your information, we will notify workspace admins and authorities as required by law.

8. Cookies and session storage

We use strictly necessary cookies:

• Sign-in session: secure, HTTP-only authentication cookies that keep you signed in securely and protect against cross-site scripting (XSS).
• We do not use third-party advertising cookies or cross-site tracking pixels on your church workspace.

9. Your rights and choices

Depending on where you live, including under the Nigeria Data Protection Act (NDPA), the GDPR, and other privacy laws, you have the right to:

• access the personal information we hold about you;
• correct information that is wrong or incomplete;
• delete your personal information or church workspace;
• export your information in portable formats (such as Word, PDF, or text); and
• revoke social media permissions at any time.

To make a request, email privacy@sermonamplifier.ng from the address on your account. We will respond within thirty (30) days.

If your personal information is in sermons a church has uploaded (such as a name mentioned from the pulpit), the church controls that content. Please contact the church first.

10. Children

The Service is meant for churches and the adults who work with them. It is not directed at children under 13, and we do not knowingly collect personal information from children under 13 through accounts. If you believe a child under 13 has created an account, write to us and we will delete it.

11. Changes to this policy

We may update this policy as the Service evolves or the law requires. We will post the new version on this page with a new "Last updated" date. If a change is material, we will notify workspace admins by email or in the app before it takes effect.

12. Contact us

For any question or request about your privacy, write to us:

Data Protection Officer (DPO)

SermonAmplifier Legal & Compliance

Email: privacy@sermonamplifier.ng

Website: https://sermonamplifier.ng